About the Role

The People & Payroll Administrator has responsibility for weekly and monthly payroll processing along with HR systems and documentation compliance. We are seeking an individual who is passionate about delivering an excellent service supporting employees. You will have a proactive approach to learning and self-development, keen to work within an exciting and inspiring environment.

This role would be ideally suited to someone with good basic finance administration skills, the ability to use Excel to a high standard and some experience of payroll administration. You will need to be confident learning and using payroll and HR software. This is a more varied payroll position than most, you will be supporting different employment contracts and salary payments, including for freelance actors and creatives, casual workers and permanent staff, and training will be provided on the varied working patterns and contractual terms for staff employed in the theatre and creative industries.

There will be some HR administrative tasks that support the payroll function, including processing new starters and leavers, maintaining absence and annual leave records, and checking contractual compliance. This requires an understanding of how contracts impact payroll, but training will be provided for the systems used.

Key Responsibilities

Weekly Payroll for Actors, Creatives and Stage Management

• Processing of weekly payroll for actors and stage management during rehearsals and performances of Wiltshire Creative productions
• Processing and payment of Equity pension
• Creation of journal and records for upload to Xero
• Preparing payment run for approval and action by the Finance Director
• Processing manual expense claims

Monthly Payroll

• Processing of monthly payroll for around 100 employees and casual workers
• Ensuring that end to end payroll is administered accurately and on time
• Producing monthly wage sheets for casual and shift-workers from our HRIS for uploading to the payroll system
• Processing all statutory payments through payroll, including SSP, SMP, SPP and SHPP
• Downloading and applying employee tax codes
• Administering the Wiltshire Creative auto-enrolment pension scheme
• Producing monthly payroll journals (training will be provided)
• Support the ongoing development of the payroll system, ensuring it stays abreast of employment legislation and the various collective bargaining agreements in place
• Resolving employee payroll queries, ensuring that high standards of customer service are delivered

People Administration

• Processing all new starters and leavers, including carrying out pre-employment checks, issuing new starter forms and contracts and entering details onto our HRIS
• Maintaining accurate staff records on our HRIS, including personal details, contractual changes, annual leave and sickness records
• Supporting the Director of People & Resources with annual salary increases
• Supporting the Production team with monitoring and reporting on annualised hours contracts (training to be provided)
• Supporting the Director of People & Resources with HR metrics reporting as required

General

• To always act in the best interests of Wiltshire Creative
• To take positive action to promote Equal Opportunities in all aspects of the work of Wiltshire Creative
• To agree to abide by Wiltshire Creative’s policies, as set out in the Staff Handbook
• To maintain confidentiality in all areas relating to Wiltshire Creative
• To maximise income and minimise expenditure wherever possible
• To be flexible and to undertake any other reasonable duties as requested by Management

About You

• Previous experience in a payroll administration role, with experience of maintaining a payroll system
• You will have a basic understanding of different working patterns and how these impact contractual terms (e.g. worker status, salary and annual leave). Detailed training will be provided
• Strong written communication skills and able to produce accurate employment documentation
• Strong verbal communication skills, and able to explain systems, processes or issues to others sensitively
• Aware of the need to maintain privacy and confidentiality in your work and maintain professionalism
• High attention to detail and accuracy
• Proficient computer literacy. You will be confident using Microsoft Office (including Outlook, Word, Excel and Sharepoint) and confident using or learning Employment Hero, Xero and Staff Savvy
• Good time management and able to prioritise conflicting deadlines and workload
• Working knowledge of Data Protection legislation

Download the Recruitment Pack

Details
£13,000.00 - £14,000.00 per year
Location: Salisbury, SP2 7RA, GB