About the Role

The Assistant Producer works within the Producing team and assists with administration and planning for the artistic programme at Salisbury Playhouse, Salisbury Arts Centre and Salisbury International Arts Festival, with a particular focus on visiting work.

Key Responsibilities

PROGRAMME PLANNING

• To act as a point of contact for visiting companies, making arrangements and co-ordinating with colleagues as required. Including but not limited to; managing the programming inbox, sharing digs list when required, arranging details of arrival times, arranging signing in sheet to be passed to the administration team, arranging travel, arranging per diems and liaising with operations team to arrange catering/drink riders.
• To create and distribute deal memos, contracts, contra invoices and settlements for visiting companies.
• Keep up to date tracker of all visiting show paperwork that has been issued and received, following up with visiting companies when required.
• To be the first point of contact for contract queries from visiting companies
• To ensure in-house and visiting show information is entered into YesPlan and updated when required, in liaison with the Production & Events Coordinator
• To arrange and attend Artistic Planning Meeting, taking and distributing notes and actions
• To input into and update Live Day to Day Planning document when required
• To support the Producer with administrative tasks for the in-house programme when required. Including but not limited to; tracking and following up contracts, assisting with audition administration, liaising with the Production & Events Coordinator to ensure access providers are booked when required, arranging and booking accommodation and travel when required.

PROGRAMME DELIVERY

• To liaise with the Production & Technical and the Operations teams for planning and delivery of the visiting programme of work
• To support the Communications and Sales and Ticket Sales teams on scheduling and delivering elements of the campaigns and ticket offers for visiting work
• To complete PRS returns
• To support the Senior Producer and Festival Producer with the delivery of Salisbury International Arts Festival, specifically acting as artist liaison and point of contact for external stakeholders.
• To arrange Production meetings, booking rooms and taking minutes
• To support the delivery of press night events, and arrange cards and gifts for press nights.

General

• To always act in the best interests of Wiltshire Creative
• To take positive action to promote Equal Opportunities in all aspects of the work of Wiltshire Creative
• To agree to abide by Wiltshire Creative’s policies, as set out in the Staff Handbook
• To maintain confidentiality in all areas relating to Wiltshire Creative
• To maximise income and minimise expenditure wherever possible
• To be flexible and to undertake any other reasonable duties as requested by Management

About You

• You will have worked in an administrative role and be able to demonstrate effective organisation skills
• You will have strong written and verbal communication skills
• You will be an enthusiastic and skilled collaborator with colleagues, peers and external stakeholders
• You will be able to demonstrate that you are an effective problem solver
• You will be able to prioritise and work to deadlines
• You must have a keen attention to detail
• You will have good IT skills, including Outlook, Word and Excel
• You will have a proactive approach to streamlining processes to deliver efficiency
• You will have an enthusiasm for theatre and performance events

Download the Recruitment Pack

Details
£10,775.00 per year
Location: Salisbury, SP2 7RA, GB